Effective Communication in the Workplace and Academia: Sample Memos and Emails Case Study

Effective Communication in the Workplace and Academia: Sample Memos and Emails

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Task 1: “Memo for Christmas Party”

Date: 10th February 2023

To: Employees and staff

From ABC Ltd

Subject: Announcement for the Christmas party organized at ABC Ltd

We are extremely pleased to invite you to the Christmas party organized by our Company ABC Ltd. Our colleagues within the age bar of 21 to 31 years are duly invited and make the eve more entertaining with their due presence and attention. The party is going to start at 8 pm in the evening and it is expected to wrap up by 12.30 pm on 25th December. With extreme pleasure, we are excited to announce that our Company achieved more than 60% of the target goal and the celebration is a way of inviting our staff to the grand success. The program is initiated to bring togetherness among the members with each other and introduce them in a less formal manner. Our happiness on behalf of the Company's success in reaching its ultimate target and reflecting the values sends good messages to the entire team. The event cordially invites every near and dear one and makes the evening a grand celebration for our family and friends. We are grateful to have such hardworking employees working relentlessly throughout the year. We are happy to announce that many delicious foods and drinks (both soft drinks and hard drinks) will be organized on our behalf. Christmas celebration is a perfect way to thank the employees who are an integral component of the Company (Hosgood, 2019). There will be a complete arrangement for games, alcohol, various kinds of mocktails, delicious snacks, and entertainment for the children and seniors to make them feel happy. We have proper arrangements for all the making the evening a joyous and complete package of stress buster.

Hope you all will attend the party at the right location and at the exact time making it a great evening to cherish forever. We will together have a bash at the party and have plenty of things to do that evening. It is an earnest request for all to reach the venue at the time mentioned in the invitation letter. Thank you all for your valuable time and efforts and expect your cooperation at the party a grand one.

With regards

Task 2: “Email as a student representative”

To Jonson@gmail.com

Subject: Learning experience of class

Respected, sir/madam

The teaching style is very good and we can understand all the concepts in an easy manner. We are thanking you that we get a teacher like you whose teaching style is too unique. Concepts of complex topics are explained in a simpler manner which helps us to understand the real concept. As per the last semester, we all are secure a good read in last semester and all the credit goes to you and it is possible just because of you sir. You explain the complex concept two to three times which helps us to understand and perform well in the semester exam. the things which you need to improve, explanation of the theory paper. It means the way you describe the theory portion is good but if you modify the little then it will help us to understand more. One more thing that you need to do changes is please describe the summary of a chapter before starting any new chapter because that will help us to understand why we study that particular chapter. It will also increase our interest to understand the concept of the chapter and other than that all other are very good. Your overall style of teaching is good and helps us to secure attractive grade in the semester exam. Chapter 8 which you thought last week is very good and there is no doubt in this chapter all the students can understand easily. We secured an average of 80% on the unit test and it is possible just because of your effort and unique teaching style.

Thank you entire teachers for your unique teaching style and effort which help us to understand the concept and do the necessary improvement to enhance the learning experience.

Name: Emma Dicosta

ID number: E201

Intake: spring

Course: Graduation

Task 3: “Email to request an extension of assignment deadline”

To: The University

Michal Doe (michal@doe.Com)

Subject:- Request for the extension of the deadline for the assignment 

Respected, Sir/Madam,

I George would like to request an extension for the deadline for submitting the assignment.

The rules and regulations of the University are understood by me very well and I also apologize for the inconvenience and the trouble caused by me. I have almost completed my assignment but I am not able to come to the University as I am suffering from Viral fever. The current Scenario of the Covid-19 which is faced by us restricts me to come outside as I am suggested by the doctor to take the medicine and do the checkup to get confirmation, which will take at least 7 days to accomplish. 

I assure you that I will complete my assignment as soon as possible and submit it to the class in a perfect format guided by you. I will give my best performance and I can do better after recovery, Some parts of the assignment are lest now as I got affected by a fever. This is why I could not complete my assignment. I will be really thankful if you will allow for the late submission of the assignment and allow me an extension for the deadline. I have attached all the documents as College ID, Assignment ID, and the Admit Card of the Assignment submission, Photo ID. I also provided my medical report which is provided by the doctor and the recommendation provided by the doctor to me to not go outside of the home. I hope you will give your kind support to me in this regard and I will be thankful for that.

Thanking you

George

References

Hosgood, C.P., 2019. ‘Doing the shops’ at Christmas: women, men and the department store in England, c. 1880-1914. In Cathedrals of Consumption (pp. 97-115). Routledge.

Arslan, R.C., Walther, M.P. and Tata, C.S., 2020. formr: A study framework allowing for automated feedback generation and complex longitudinal experience-sampling studies using R. Behavior Research Methods, 52, pp.376-387.

Bathspa.ac.uk (2023) Extensions and Exceptional Circumstances are two separate processes. Please see below for more details. Available at: https://www.bathspa.ac.uk/about-us/governance/policies/exceptional-circumstances/ [Accessed on 20th February]

Tanis, C.J., 2020. The seven principles of online learning: Feedback from faculty and alumni on its importance for teaching and learning. Research in Learning Technology, 28