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Introduction: Project Management: L7 BA70012E
Project aims and objectives
a. benefits and outcomes
The aim of the present project can be mentioned as to assess the importance of education among the people living in village area so that various social norms such as child marriage, poverty, and high rate of mortality can be eradicated or mitigated. This can help the people of villages in order to increase the quality of their lives as well as society can get better with the improvement of people living in rural areas. In this project the objectives had been defined as to evaluating the significance of importance of education among the people residing in village, to investigate the way by which education can be helpful for the village people in order to eradicate various social norms such as child marriage and poverty. Apart from that the objective of the present project includes to recognise the way of educating the people of the village areas so that they can be benefitted. The benefit of the present project can be mentioned as this project has the potentiality in order to provide proper education to the people who are living in village areas and they have lack of opportunities to be educated (Malyeyevaet al. 2019). It can be seen that getting proper education can help them in order to mitigate various challenges imposed by social norms. In addition to that, education can help them in order to get a job and develop their careers so that their poverty level can be reduced and they can be able to excel in their lives. On the other hand, the standard of the society can also be improved if the village people can get proper and suitable education.
Risk management
Potential risks
Intensity of the risks
Impact of the risks
Possible mitigation strategies
Governance risk
High
This particular risk can impact the project in a negative way so that the project cannot be held or conducted properly.
The project management team should make a detailed research on the rules and regulations of the government of the country in which the project has been conducted. This can help them in order to plan their activities according to the rules imposed by the respective government (Irizar and Wynn, 2018).
Strategic risk
Medium
This risk can influence the project in a way so that the project cannot be finished within the given deadline
The project management team and the project manager can formulate proper strategies on the basis of the research data so that the project cannot be failed. On the other hand, the strategies should be formulated keeping in mind about its realistic aspects so that the strategies can be applied properly (Rush et al. 2018).
Operational risk
High
The poor implementation plan can be detrimental for the project in order to achieve its aims and objectives and the project cannot be finished within the proposed time limit.
In order to mitigate this present risk the project management team can plan their operations properly and distribute them equally among the responsible persons engaged with the project.
Legal risk
Medium
The legal risk of the project can bring disadvantages in the planning of the project. In case any legal issue has been raised then the project cannot be conducted due to legal obligation.
In order to solve this risk, the project manager can employ an expert in the legal field, so that the expert can be able to give suggestions to mitigate the legal obligations if any (Shiraziet al. 2017).
Risk of external hazards
Medium
This risk can be regarded as uncertain because it depends upon various natural calamities such as storms, floods, earthquake and those can affect the project to be conducted.
This risk cannot be mitigated beforehand by the project management team can formulate backup plans in case they have to face any kind of natural calamity.
Table 1: Risk management matrix
Scope of the project
a. Scope activity
The project scope is needed to be determined by the project manager ensuring every employee and team member is focused to complete the tasks. The scope of this project is dependent on the available budget, staff and the goal of the project with required work. As per the view of Ballesteros et al. (2018), if the task is not included in the project plan and is not focused to contribute to the objective of the project it is defined as out of scope. Therefore, the project can observe the scopes for keeping the records of the detailed work process. The ‘in scope’ for this project can be developed for the development of graphics, design sites, testing the site for making it public, or required changes. This project would identify the ‘out of scope’ process for developing an awareness program to the project for engaging villagers in education programs. Therefore the out of scope process is identified by the project manager based on the objective and demand of client.
b. WBS
Work
Year 0
Year 1
Year 2
Year 3
Year 4
Setting goals to provide education
Arranging resources
Growing awareness among villagers
Risk management
Table 2: Work breakdown structure
Project planning
We have considered developing the project plan using the following tools in the work process to develop a successful result.
a. Project initiation
We have identified project initiation as the first phase for the life cycle of project management and the client therefore decides if the project is beneficial for them. As opined by Bergerson et al. (2020). The project is focused to offer education to the villagers reducing the challenges that are faced in this process. Therefore project initiation can be developed through six different steps including the business case, feasibility study, charter of project, team formation, project office and review. Business cases define the reason for conducting the project and the procedures for making it successful. The reason for the project and the structure is made in the next two steps which can help the project manager to understand the execution of this project. The staff are located and selected by project manager in this project management process for making it successful (Howarth et al. 2017). The initiation procedure is needed to reviewed and important feedback process can be handled by the project manager
Theory of project management
According to Johnston and Brennan (1996), planning is an important phase in project management that include core along with facilitating procedures. We can consider the planning of project in this part which is described from a particular point for different knowledge areas. Planning procedure is developed in the core process that involves different activities for example scope definition, scope planning, resource planning, activity planning, activity sequencing, and cost estimating, cost budgeting and schedule development(Bienhaus and Haddud, 2018). The output from these procedures can develop make up input for the project executing procedures. We can use this theory in Planning process which can dominate the entire execution and controlling process.
b. PERT
PERT is reflected as the ‘project evaluation review technique’ which is a project management tool utilized for measuring the amount of time for completing a project. This tool can help us to track the steps in the particular project and planning can be successful using the following chart.
Figure 1: PERT chart
The PERT chart creates planned tasks within a particular project making the process easier for coordinating and instructing the team members.
Importance of PERT
In this project the PERT chart can allow us to evaluate the resource and the time required in managing the project. The evaluation can include the ability for tracking essential assets in the time of any stages for the production in the entire course of the project. PERT analysis can incorporate the information and data from different departments combining the information. Therefore we can improve communication in the project among the HR managers, quality managers and other team members(Chyhrynet al. 2019). Therefore this procedure can help us for developing strategic positioning to the project in commitment. PERT chart is useful for understanding required possibilities such as possibilities related to milestones that we have decided in the entire project.
c. CPM
The critical path method is reflected as CPM in a project management process which is focused to create schedules. We can use this model for identifying the required times and the essential critical path among the tasks.
Importance of CPM
The CPM chart is important for us to complete all the required tasks in the project and I have identified the dependencies among the tasks. For example- the estimated time for every activity including for the HR management and for the quality control in planning process can be understood by us in this project. We can proceed to the execution part in this project based on the calculated times and the critical path among the tasks. The longest tasks in this particular project can be identified by us with this model such as resource management can take longer time than other tasks.
d. Milestone management
Phases
Milestone 1
Milestone 2
Milestone 3
Milestone 4
Milestone 5
Project planning
Setting goals to provide education to villagers
? Arranging resources and scheduling each activity
? Growing awareness among villagers regarding education
? Risk management of this project
? Evaluation of project progress
Table 2: Project milestones
(Source: Created by author )
Quality control
a. Quality policy
The project should consider various policies regarding the quality so that the quality of the present project can be ensured. The project manager should consider the ethical aspects of the project so that the sustainability and reliability of the project can be improved[refer to appendix 1]. The project should maintain the policy of confidentiality so that the data collected in the project cannot be leaked or accessed by any other unauthorised person (Willumsenet al. 2019). On the other hand, the manager of the project and project team should consider maintaining the transparency therefore they should inform the participants regarding the aims or objectives of the project.
b. Quality plan
In order to maintain the quality of the project, the project manager is needed to make sure that they are the objectives of the projects has been properly achieved. In addition to that, the project managers also need to look that all the ethical concerns of the project as well as the people that have participated in this project. The people of the village areas were not that much confident hence; the researchers also had the responsibility to make them believe that whatever they are doing will work for their benefits only (Radujkovi? and Sjekavica, 2017). Moreover, in order to maintain the transparency of this particular project the reason order to conduct this research is needed to be made clear to the audience as well as the people that have participated in this project.
Resources Statement
In this project, the main aim of the project manager is to make sure that there is no inequality regarding education among the people that live in the village areas. Providing proper education to the people from the village areas will stop the old rituals like child marriage and it will also reduce the level of poverty. In order to conduct this research, there were certain resources that were needed by the people that have taken care of the project. As they have to stay there for quite a long time hence; there were costs of food and lodging. In addition to that, there was also a need for field engineers, research assistants, volunteers as well as the cost of mass media promotion (Burniket al. 2020). Moreover, the construction of government schools is also needed in the village areas where they can go and learn. The researchers as well as the people that were handling the project were needed to make sure they were having all these resources before starting the research.
Procurement
Procurement can be considered as the process in order to find as well as agree to certain terms as well as goods and services through a process that is competitive a well as tendering. The procurement management includes four steps, such as the processes regarding planning, selection, administration and closing.
The process of planning: In the process of planning the project managers decides that if they are able to get the resource needed for the project internally or they need to outsource it (Bienhaus and Haddud, 2018). In this project, most of the resources were internally procured.
The process of selection: In the process of selecting the expertise, as well as educators, were chosen in such a way that they were capable of providing proper education to the people that live in the village areas. It will help them to make sure that the level of poverty reduces in those areas along with this ritual regarding child marriage.
The process of administration: In the process of administration the changes that are needed to be implemented in the resources that are enlisted. In the context of this project, the project managers are needed to make sure that the expertise they have chosen for the project is capable of providing proper education to the village people or not (Sönnichsen and Clement, 2020).
The process of closing: In the process of closing all disputes of the project are identified and negotiation is made regarding that with the suppliers and the project managers. In the context of this project, the project managers will negotiate with the educators or expertise.
Communication plan
a. Stakeholder matrix
Stakeholder’s matrix is reflected as the first process for stakeholder management which is important for successful projects. Management of stakeholders is crucial for getting the project into a particular step and winning the resources (Hübner and Paech, 2018). The stakeholder matrix can be effective in understanding the communication procedure predicting reactions for a project.
Name of stakeholder
Contact person
Power
Interest
Strategy of engagement
Project manager
Client
High
Managing the entire project
Management and discussion
Investor
Project manager
High
Successful project and result
Investing required money
Supplier and vendor
Project manager
moderate
Offering required raw materials and services
Meeting and discussion
Table 3: Stakeholder Matrix
b. Organisation breakdown structure
The organizational breakdown structure or OBS is reflected as the hierarchical model which describes and establishes an organizational framework for resource, project planning and expense tracking. As per the view of Kehinde et al. (2017), the allocation of costs, revenue reporting process and the management of work can be handled by the organization breakdown structure. Effective breakdown structure is needed to develop the required elements and the components in smaller parts to make the project effective. All the departments and teams of projects are defined and explained in OBS offering approval for every project work part. The OBS for the project can reflect that the quality manager and the HR manager work under the project manager. At the base level of management the construction, planning and procurement managers are in the role and responsibilities.
c. Stakeholder engagement
Stakeholder engagement reflects as the recess for a systematic identification, implementation and the process of planning. The strategy of the stakeholder engagement process identifies the needs for the groups and the role of the sponsor in the needs. As opined by Sadi (2017), the project manager can follow the principles for the stakeholder engagement process in gaining the support and the approval of stakeholders. The opposition for the stakeholders and the needs of them are identified through the process evaluating involved risks and opportunities. The engagement of stakeholders can identify the interest of stakeholders and the expectations from the competition of the project. This project can map the stakeholder management process with a stakeholder mopping tool and the plan for engagement can be evaluated. The stakeholders in this project planning process are the project manager, quality manager and the human resource manager.
HR management plan
Resources for project
The project is needed to develop three important resources for making the project successful. The main resources identified by the project manager in this process are people (work resources), capital (cost resources) and materials (material goods). The project has to focus on hiring the skilled force of workers which can distribute the study materials to the students. As per the view of Sunderland et al. (2019), the teachers and education trainer are important resources for the project as the project is based on an education program. The field engineers and the customer service operators are needed to train by the trainer hired in this project management process. Essential capital is needed to develop measuring the cost amount for the research assistants, material excesses, and for the volunteers.
Role
Allocated Tasks
Project Managers
The project managers are the ones that make the entire plan of the project and makes important decisions regarding the project (Chyhrynet al. 2019). In this project, the aim, as well as the objective of the project, is decided by the project managers and they are the ones that had planned this project.
Financial Managers
There is only one financial manager in this project who is responsible for all the financial activities regarding the project and manages the financial statement.
Legal Advisor
Looks after all the legal activities of the project and regulations by the government.
Functional Managers
All the other operations are taken care of by the functional managers of the project regarding training (Sushchenko and Basyuk, 2019).
Table 4: HR Management Plan
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