Project Plan for Music Event at Finsbury Park Case Study

Introduction - Logistics and Risk Management for Successful Events

The report will be deriving an project plan that will lead to help an music event to successfully get functioned at the Fins bury park situated in the London, UK. They are been hired by an event team that is also summarised in the UK so that Night Moves company can support them in serving logistics equipments and catering services in the music event. Night moves are an event logistics business that will be helping the music event to be summarised with all the essential logistics supplies and financial planning as per the project plan. The report will discuss overview of the project, attached stakeholders, planning out resources, risk assessment and cost contract for the overall project.

Aim and objective of the project plan

The aim of the project report is to analyse create an project plan that will be managing music event to get finalised. The team of the project will be considering to the logistics supplies that will help to made up the stage and catering supplies for the audience that are arriving to the location. The report will be helping the event team précised in the UK and help to control the logistics section. The motive of the project plan is to access stakeholders that are concern and connected with the project planning. Therefore project team will be checking quality of foods and stage arrangement as the provided budget been scaled by the project management team. The project planning will been done as per the time range of 4weeks.n that will help the team to decorate the location and look up to the design of the stage where the artist will be performing. Satisfied project means that the stakeholders that are connected with the project are equally recognising financial desires and outcomes that each of the project will be acquiring through the event. Costs and contracts are been an factor by which the project team will be helping the client to adhere to the resources that will be requiring at front end.

Project Plan Objectives

• To assess the essentiality that the logistics department will be playing for the music event
• To investigate the desired risk that can arrive while articulating the project
• To analyse time duration and costs that the project will be adhering too with success measurement

Overview of project

As a project manager, the team of the project plan will be looking after providing logistics services to an event existing in the UK. A music event will be held at Finsbury Park within London in the period of august in this respective year. The team of the Night moves the company has been contracted with the UK event management that is also enacting to arrange the music event that will be live in Finsbury Park in London. Our team will be providing transportation equipment and catering supplies so that the event finalise smoothly and sustainably at the location (Kerzner, 2019).

Being the project manager of the night moves company, it will be looking after the goods and services that will be recurring through the transportation. Musical events require professional settings at the location and individuals that will be coming to the event they will be hyped with the staging and decoration that will enhance enjoyment in the location. During the preparation, of the event, around 15forklifts, 6lorries, and 8cranes will be accumulated within the tasks so that the event can strong stage setup. Operations that will be processed in the event contribute to the fact that the backstage platforms and equipment need to be highly solid if the crowd gets bounced to the stage then security won't be able to manage the fluency of the music event. Around 35 people will be there to help the team of the night moves to operate all the logistics services and activities.

Each of the team members will be assessed and analysed configurable as per the requirements or scope of the projects. One will be recognising the venue door measurements tyo assure that the vendors can closely get inside. One or two will be there to rent out the rope barriers to check the flow of the guest. The team will be looking after clarifying the delivery protocols reflection to the venue. The next project manager will be clarifying the logistics expectation with each of the vendors. These signify the loading and unloading of the set equipment, seeking through the temporary ramps for the large equipment and adding more expectations as per the stage or setup requirements conveyed through the event. The budget that will be summarised for the overall project planning will be accounted for 100,000 pounds in relation to complete out the event set-up (Crawford, 2021). Catering suppliers will be assess and access into the music event this premise use of the recyclable plates and bowls with disposable cutlery. They will be using the food cones and subjected to use wooden skewers. Paper napkins, reusable ice packs and biodegradable cups will be used in the event that will be provided by the company night moves holding music event in the UK. These are the overview of the project that will be function as per the scope of the Music Event.

Planning and scheduling precise resources to support project

The project has been running in course to facilitate an music event at the UK that has contracted a project with the company Night moves. These is to assure that all the logistics services can be send to the music event and manage concern to fulfil the stage steps, equipments and catering supplies to the music event.

The first planning is research of the location and the number of the population that will be get gathered right at the Finsbury Park, UK. These will be considered by the team that will be assuring that the all the catering materials and resources such as foods, water supply, disposable glasses and more sustainable items that will be regulated into the music event. All these will be scheduled with an time range of 4weeks, Information needed on the hand regarding size of the stage, financial budget for overall optimisation of the project. Involving team to the matter one will be looking out for the vendors and discuss the important part of the logistics requirement (Kerzner, 2022). Confirming all the guest and VIP’S arrangements to be perfect therefore to assuring that the team is hitting the planning checklist as per the scope of the logistics teams. Operating team enacting under the project manager will be standing on the front gate concising they watch out the guests and manage parking lots or showcase the direct clear signage that will be directing the attendees everywhere they are going at the location. The team of the night moves will also be providing an additional help check in desk, bathrooms presenter booths and meeting spaces at the location of the successfully for the music event. Customer training or service will also be provide to the audience at the gate and at side of the music event; these will premise the location for drinks and foods after they ended up with the music event, or during the event.

Catering supplier will be using pancakes, mojitos, normal healthy drinks; low fat beers will be served at the food bars that will be decorated with red theme scoping out the atmosphere for the music event. Paper napkins will be used after they eat and dustbins will be kept aside to through the junks so that the event gets completed with more sustainability. Reusable bags and biodegradable cups will be used for the healthy drinks and consumption of water at the music event. These are discussed with the event team of the UK that gave the contract to execute or serve logistics equipments and catering services to the music event.

Stakeholder’s satisfaction is also necessary to lead with the financial budget that the project will look after to, consulting with 10most successful music events that has been held in the UK to get an appropriate conversation regarding the precise use of logistics services and what could be done best (Boss and Krauss, 2022). This discussion has been committed within between the project manager and all the popular event managers living and operating in the UK managing all the best music events or concerts. Observing that the team members, operating team, project creative head, logistics controller and investors that has been connected with the project. These are the necessary resources that the project will be looking after two and the team will be adhering to the fact of microphones, mixing boards, monitors, light boards, camps, and cables for the sound equipments and projecting live Mixing DAWs. Around 100,000poundfs will be used for the designing of the stage and other arrangements and considering around more 3000pounds for the fooding and backstage arrangements aiding to the logistic department.

Analysis of the stakeholders and requirements

Project assistant, project senior and staffs, operating head, creative concern department, coordinator for the logistics team and controller of the resources, investors that are connected within the project as an key stakeholders.

These project assistant will be looking after to the project manager inconsideration to showcase finance according to the planning of the project. The time segments and regulation of the tasks are divided by the project assistant in order that the project gets completed before the assigned duration of the client. The list of the resources and conversation with the event team in the UK will be sort out by the project assistant.

The next is the project senior will be enacting as the coordinator of the complete project that has been confronted (de Araújo Lima et al., 2020). It will manage each of the requirements meeting within the scope of the project and the entire stakeholder needed to be satisfied with every decision for the project.

Senior project staffs are to look after to the menu and equipments that that will be required for the artist to perform and major concern that need to be look after. According ton scope the overall project need to be finalise within 4weeks of period.

Creative concern department will be adhering to the designs of the event and stage that will be made as per suitability and vibe of the artist who will be invited to perform at the Finsbury Park in UK. Logistics as the keys stakeholder of the event and for the whole project team will be assessing the sound tracks, lighting and music instruments that will be played by the artists at the music event.

Logistics team will be produced to adhere catering for the audience and VIP’s that will be visiting to the music event. Fresh foods with drinks will be served as per the plans of the project. They will analyse the amount of population that will coming to the event with the rate of the food bars that will be standing inside the location so that people could enjoy the event with food. Mics and several musical instruments will be transported by the team of the Night moves through their logistics supply and will be backing up the event team of the UK.

The requirement of the stakeholder for these project is simple they need to complete the music event via subjecting to high circulation of the knowledge for the project leading to successful management of the event and project report.

Initial cost plan for the contract

Table No. 1: Cost Plan For Contract

From the above analysis, the whole project cost plan and structure meets with the scope of the project that has been derived by the team of logistics and event management business existing in the UK. Delivery charge of transportation will be costing 1000 pound as they will be conducting 8lorries and 3trucks that will be bringing down the instruments used in the project plan. The team of the logistics arriving from the Night moves will be producing and settling best catering in the music event. These will be controlled with varieties of foods that will be served according to the audience from and outside of the London UK. The set up of the stage will be coming under the budget of 3000 pounds, looking after two other support charges it will be commencing 100,000 pounds as per the financial budget of the project. The team charge and adhering to the complete project contract the music event will be successfully run within a budget of 144, 200 pounds.

Risk management Plan

Table No.2: Risk Management Plan

Gantt Chart

Table No 3: Gantt Chart

Conclusion

This report has discussed regarding an project plan that has been summarised with the overview of the project, stakeholder requirements and analysis, costs and contracts regarding the music event. It has decided the team of the project that will be expelling help for the project in relation to provide logistics equipments for the music event. This has been derived within the estimated budget of 3000pounds that are included with the overall budget of the project plan. It has also considered risk and time and costs of the overall music event planning. These has summarised regarding the Risks management plan adhering to time, cost, inadequate resources and lacking within clarity to complete the project is one of the key risk of the project.

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