Reflective Analysis of London 2012 Olympics Project Management Case Study

Reflective Analysis of London 2012 Olympics Project Management

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Introduction - Analyzing the Success of London 2012 Olympics Event Planning

The London Olympics Game that was held in the year 2012 is now also considered to be one of the effective efforts that has been given by the country to achieve the success of the event. Further, the reflective report shall present the idea behind the project and the way in which the organisational strategy played an effective role. The process of planning shall also be included within the report. Apart from that, the report shall also present the ideas behind the planning of this process and that can also help in undertaking the overall project quite effectively. The report shall also aim at highlighting the factors that can make a contribution towards the success of the project and that can also has helped the event to achieve the success.

Task 1:

A: The role of projects in delivering organisational strategy

The project can be defined as the exclusive short-term effort that has been initiated with the scope to achieve the different planned objectives and that can also help in the management of the different services within the organisation. Further, it can also help in ensuring that the business is able to achieve the maximum benefits through the process. On the other hand, business is defined as the process in which different aspects work out and the way in which different tasks are carried out. This shall be an effective process through which the overall quality of the research is also taken care of (SIRK, 2022). The concept of strategy helps in identifying the important factors that are required for undertaking the project successfully and that can help in identifying the important aspects that are related to ensure the success of the project. They shall also help in identifying the important resources that are also required to undertake the project successfully. This shall also ensure that the organisation is able to gain the competitive advantage within the organisation. Within the part of the strategy, the project is driven by the competitive advantage and that helps in making an effective contribution to the accomplishment of the overall business strategy. The argument related to this process and that can also help in undertaking the overall work quite easily. The projects are also implemented to ensure that the overall cost per the total is also reduced and that can also be an effective process that might lead to the organisational changes within the organisation. This can also be an effective change within the overall organisational policy and the decision-making process shall also be quite easier and that can also be an effective solution to the issues that are associated with the process. Further, the project also helps in enhancing the overall decision-making process and the decisions can be made in accordance with the overall organisational objectives that are required to be achieved (SANTOS, 2022). The well-adjusted project has several benefits since it is able to deliver the objectives and they can also be able to create a sustainable environment that can allow them to manage the subjective centric input. This also help in satisfying the needs of the different shareholders and that can help in considering the different options that are associated with the project. Apart from that, the decision-making process is also satisfied with the help of this and that can help in the management of different services within the organisational context. The strategic alignment is also quite crucial for the organisation that can help the business to satisfy the needs of the organisation and that can aim at helping the organisation to achieve all the desired goals within the organisation.

B: Processes, techniques and tools

The project initiation is referred as the project synonymous that can help the individuals to mark the approval of the launching of the products. The initiation stage basically concentrates on the development and on the further investigation related to the idea of the project and that can also help in dividing the responsibilities among the different members associated with the project. This also help in dividing the responsibilities among the stakeholders and that can also help in managing the individuals are able to gain the significant benefits within the organisational context. Apart from that, the case study that is related to the project is developed with the help of this stage and the responsibilities are further delegated within the organisational context and that can also help in mitigating the risks that are associated with this process.

C: Process of planning and managing projects

Project Initiation Document is the initial document that helps in providing the overall details of the project and that can also help in managing the project and developing the important aspects that are associated with this. Further, the project plan is defined as that document which helps in elaborating the way in which the activities are involved. The different aspects that are included within the project are executed, monitored, controlled and that how it is closed. Further, this also helps in making out the difference among the two and that helps in binding the project with the legal document that has been signed by the sponsor as well as the management. The project charter also helps in focusing upon the overviews of the different vision, team as well as the stakeholder and budgeting. This help in producing the subplans where the different outputs as well as the outcome of the project can also be developed. Apart from that, WBS to provide the outcomes that has been desired and the different benefits. This also helps in planning different activities based on which the project can also be completed within the given time frame. The estimated time job can also help in making the work quite easier to complete the overall project within the given time and helps in making the overall work quite easier. This can allow the individuals to manage the overall teams and the individuals that are associated with the project (Malas, 2022).

Task 2:

A: Governance and monitoring progress

The governance within the project management is generally described as the authority or the accountability that helps in constructing the positive outcomes of the overall project. Further, this shall also act as an added advantage for the decision-making process as well and for monitoring the performance as well. The project governance should also be adopted as well. There are three different aspects that are related to the process of the project governance and these are the direction and the connection of the objectives of the project and that can help in monitoring of the performance (olympics, 2012). The project management includes the different stages that can also help in making the overall policies of the organisation and that can also help in making the overall process quite effective. Apart from that, it also helps in making the crucial stages quite impactful and that also help in minimising waste and that shall also help in making the overall project quite effective in nature. This also helps in making the project quite effective in nature. While referring to the Olympic governance, the overall discussion refers to the process through which the individuals can aim at increasing the individual knowledge that is related to the process. Considering the highest range of quality of the work, they are able to increase the overall knowledge within the organisation, they are able to manage the overall context within the organisation (kiz10, 2022). The structure following which the Olympics governance is structured are explained below:

The Stratford area which was due to the Olympics, there are three different reforms that shall be implemented within the society and these relates to the society where a new academy shall be created for almost 2000 children and houses shall also be built for almost 10000 people. Apart from that, the jobs shall be given to almost about 20000 individuals that shall aim at temporarily removing the problems that are associated with the issue of the unemployment. Lastly, the enhancements of the sustainability shall also be ensured within the organisation that can help in providing the individuals within the organisation (olympics.bwfbadminton, 2022). The subject of sustainability was the prime focus of the organisation that had helped in ensuring that the society is free from the harmful impacts of the carbon footprint. The stadium was built with almost sourced timber that had helped in ensuring the pollution free society. Apart from that, the water waste was also reduced within the stadium by almost 40% and this had helped in reusing the waste water. However, the goal that had been set for achieving zero waste was not achieved but still, it had won London Gold from the 6^th Sports Event Management Awards (proofhub, 2022). 

B: Stakeholder Management

The stakeholders can be described as the group of individuals who can make an effective contribution to the success of the project by getting directly or indirectly included within the project. Further, the proper communication is always quite important for the proper management of the stakeholders. This also requires a transparent relationship among the stakeholders that helps in the management of the overall organisational situation. This shall aim at helping the individuals to manage the overall situation based on which they shall be able to enhance the overall context of the organisation (Lynch, 2022). In such a big event like the London Olympics, there were a large number of partners as well as the stakeholders were involved within the project. As per the programme brief of the London Olympics, 2012, there is a wide range of key partners who were involved within this process and some of them are the British Olympic Association, the British Paralympic association, London Organising Committee of the Olympic Games and Paralympic Games (LOCOG) and others. Different stakeholders had different views that are related to the changes or the goals that they had in relation to the objectives of the organisation. The stakeholders were able to maintain clear communication among themselves that had helped them in reducing the rate of confusion and achieving the overall success of the project. The community focused organisation is also able to gain relevant amount of knowledge that is related to the process and that can help in maintaining the overall authenticity of the research as well as the project (Chen, et al., 2019). The clearer communication among the individuals helps in managing the overall organisational context. This shall also help the business to create the sustainable position within the overall market place and that shall also help in managing the overall organisational context of the organisation.

C: Risk Management

The completion of the project requires the individuals to assess all the important risks that can be associated with the project and that can also restrict the overall organisation from achieving the project objectives (Saltz, et al., 2018). Apart from that, it also helps the business to sustain within the competitive sphere and ensure all the planning can be made effectively to increase the overall efficiency of the project. Furthermore, this is also an important process through which the individuals can measure the amount of risks that the overall project can be impacted with. In other words, it can be said that the risk management is one of the effective systems through which the individuals tends to manage the internal affairs and ensure that they are able to enhance the overall effectiveness of the project (Wu, et al., 2021). The risk management assessment that had been undertaken by the organisation helps in analysing the efforts that was made in the national as well as the international level. Further, this is also believed to be a significant process through which they are able to increase the chances of the organisation to manage itself on the international sphere. There are three different phases that are included in the risks management process of the London Olympics of 2012. The possible risk that is associated with the labour and the industrial process are some of the effective issues that can be identified through which the overall process can be identified and that can help in easing the workload of the individuals. The industrial dispute that are related to this particular phase are related as the tool that can help in the management of the different risks., Further, the overall event was captured using CCTV cameras all around that had helped in monitoring the different activities within the organisation and that had also reduced the chances of the organisation to fail in the security system. The individuals who were involved within the process were also using proper ID cards that had helped in managing the internal affairs and proper safety were also provided to the ones who were taking part within the Olympics (Müller, et al., 2019).

Task 3:

A: Conclusion

The above report has helped in explaining the different aspects that are related to the project of the organisation and with that of the London Olympics that had been held in the year 2012. Further, it can be said that it was one among the most complex mega event that had been implemented within the organisation and that had helped in ensuring that the organisation can sustain within the existing competition. This had also helped in maintaining a positive legacy. It is one such event that had been structured well and that had also maintained its focus towards enhancing the overall organisational context. However, it has also been included within the above reflective report that this event is one such event that had failed in delivering a sustainable environment and maintain sustainability throughout the event. This is one such issues that had been included within the report.

B: Recommendations

For the above mentioned issue that is related to the maintenance of sustainability within the project, there are different strategies that can be recommended to avoid such issues in the future (Hair and Sarstedt, 2021). These strategies are described below and that shall help the individuals to maintain the sustainability within the organisation and increase the chances of the organisation to overcome the issues that are associated with the maintenance of the sustainability within the organisational context. Some of the strategies are described below:

Proper Planning: Planning can be an effective way through which the individuals can maintain their position within the competitive sphere. This shall help the business to overcome the significant drawbacks that are associated with the process. With the help of proper planning individuals can aim at increasing the chances of the organisation to maintain sustainability and ensure that they can enhance the operational effectiveness. Hence, it is recommended that the process of proper planning can be implemented by the organisation to enhance the effectiveness of the sustainability within the process (Stanitsas, et al., 2021).

Creating Awareness: Creating awareness among the individuals can also be an effective way through which the individuals can aim at increasing the effectiveness of the overall process. Further, it is recommended that the organisation can create awareness among the individuals that shall help the business to sustain within the existing competition and ensuring that they are able to build up a suitable environment for the organisation (San Cristóbal, et al., 2018).